2 easy ways to convert files from Word to PDF

PDF stands for Portable Document Format. It is a file format developed by Adobe in 1992 that captures all the elements of a printed document as an electronic image. PDF files can contain text, images, graphics, and other elements, and they preserve the formatting of the original document. PDFs are widely used for sharing documents because they can be viewed on any device or operating system without the need for specific software. They are commonly used for manuals, reports, forms, brochures, and other types of documents. PDFs can also include interactive elements such as hyperlinks, buttons, and form fields. So how to convert file from Word to PDF?

convert file word to pdf

Why do we have to convert files to PDF?

Converting files to PDF format offers several benefits and advantages. Here are some reasons why converting files to PDF is commonly done:

  1. Preserves formatting: PDF files maintain the formatting of the original document, ensuring that the content, layout, fonts, and images remain consistent across different devices and platforms. This is particularly important when sharing documents with others.
  2. Universal compatibility: PDF files can be opened and viewed on various devices and operating systems without the need for specific software or fonts. This makes PDF a widely accessible format for sharing and distributing documents.
  3. Security: PDF files can be encrypted and password-protected, providing an extra layer of security for sensitive or confidential information. You can also restrict certain actions, such as printing or editing, to control how the document is used.
  4. Reduced file size: PDF files can be compressed to reduce their file size without significant loss of quality. This makes them easier to store, share, and transmit, especially when dealing with large documents or limited storage space.
  5. Preserves hyperlinks and interactive elements: When converting files with hyperlinks, bookmarks, or interactive elements (such as forms or multimedia), PDF files retain these features, allowing users to navigate and interact with the document as intended.
  6. Long-term preservation: PDF is considered a reliable format for long-term document preservation. It ensures that the document will remain accessible and readable even as technology and software evolve over time.

How to convert files from Word to PDF?

Step 1: Access the Microsoft Word application on your personal device, then open the file you want to convert to a PDF file.

convert file word to pdf

Step 2: Click on the “File” tab in the upper left corner of the Word window. From the dropmenu, select “Save as” or “Save a Copy”. And do not forget to choose the location where you want to save the PDF file on your computer.

convert file word to pdf

Step 3: In the “Save as type” dropmenu, select PDF (*.pdf). And then click on the Save button, and MS Word will convert your file to PDF format.

convert file word to pdf

Is it the only way?

No. In case that you can not follow these steps above, you can search Google for convert tools like Adobe Acrobat or other tools.

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